700+ employees, 100+ departments and 3 contract types – personnel cost planning per cost center and per person, with automatic calculation of ZUS social security and PPK pension contributions.
The company had no system for planning and controlling payroll costs per employee, which made it hard to oversee a key component of department costs and assign it correctly to projects.
Data from the HR system and the B2B contract database had to be integrated, vacancies and additional staffing needs planned, and pay components calculated and linked to the P&L per cost center – all with the right data permissions.
The company needed a tool for planning personnel costs per cost center and employee, covering different types of engagement and automatically calculating ZUS social security and PPK pension contributions, to gain more control over a key cost component and streamline budgeting.
Fincorex® enabled efficient planning and control of personnel costs across the organization, integrating employee data from HR systems and B2B contract databases. After the implementation, cost center heads could plan pay per person, taking into account different types of engagement, vacancies and additional staffing needs. Every change was automatically reflected in the P&L for the relevant department and the whole company, which significantly streamlined budgeting and improved data transparency.
The system automatically calculated ZUS social security costs for employment contracts and PPK pension contributions for employees enrolled in the program. Planning forms let users switch between a detailed view, for editing individual pay components, and a summary view of costs per employee. Users could also add new employees, remove existing ones and enter many employees at once with the MS Excel add-in, which sped up larger staffing changes.
Raises and other pay changes are highlighted in color on the planning form, making them easy for the Controlling team and the Management Board to spot.
Fincorex® made it easier to manage multiple budget versions, with the ability to store and compare different planning scenarios. Every pay update was immediately reflected in the central P&L, eliminating manual data merging. The system also enabled precise permission control – cost center heads could access only the data of their own team members, which improved information security, process transparency and efficiency across the company.
Fincorex® integrated data from the HR system and the B2B contract database, enabling payroll planning per cost center and per person in one application.
The system calculated ZUS and PPK contributions based on contract type and employee attributes, eliminating manual errors and speeding up planning.
Users can create multiple versions of plans and forecasts, compare scenarios and analyze changes in personnel costs over the year.
Every change made in the payroll form was immediately reflected in the central P&L for the cost center and the whole organization.
Cost center heads could access only the data of their own employees, which improved information protection, process transparency and efficiency.
As a Proof of concept, we’ll rebuild your reporting or planning model in Fincorex® and show it to you at our next meeting.
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